How To Control Access To Your Company Site

Inadequate security control leaves you open to bogus callers. They may be men or women, dressed in overalls or suits. Not only do they represent a threat to your business assets by possible theft or sabotage, but there is also the potential for violent attacks on staff or in some cases, even terrorist attacks.

Your main priorities when it comes to gaining control over access to your corporate premises should be safety, security, convenience and cost. Whether you are moving to new premises or revamping your existing access policies, there are a number of matters to consider.

External entrances

It is a good idea to limit the number of outside access points to as few as practically possible. This limits the areas to be monitored, thereby dropping costs. However, you do need to ensure that you meet current health and safety legislation on the required number of fire /

Reception area

Always ensure that your reception area is constantly staffed either by a receptionist or security guard. Make failsafe cover arrangements for when they cannot be there, such as lunch breaks, illness, and holidays.

Control devices

There are a number of access control solutions, including:

• Standard Key lock – is suitable for a small number of users requiring infrequent access.
• Numerical Code lock – can be mechanical or electrical and requires a preset code to be entered on a keypad to release the lock.
• Magnetic Access Cards – are becoming more affordable and use Photo ID Cards to control access electronically.

• Advanced systems – are available if high level access control is needed, such as systems that read eye retinas, fingerprints and ID badges


For security and fire safety reasons, it is a good idea to get visitors and suppliers to sign in and out of the premises, logging the time and whom they are visiting. You should also consider issuing visitors Photo ID Cards, and accompanying them throughout the building.

Internal access

Uninvolved employees and visitors should have no access to certain areas within your premises, such as:
• server racks/rooms
• Data archives
• Warehouses
• Payroll department
• Stationery stores

These areas are often likely to be the targets of sabotage and theft of both staff and outside intruders.

24 Hour access

If your business operates twenty four hours a day, then ensure that you have in place adequate security and health and safety procedures for the quiet periods. Weekend and night access can greatly increase your security overheads, so consider whether this is really advantageous.

Employee vigilance

Your new control measures will benefit in their effectiveness if they are backed up by staff to maximum effect. Train staff to be alert, awareness and vigilant, monitor the actions of visitors, and keep their own valuables (both business and personal) in safe places, and out of sight.

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